{"id":10555,"date":"2021-10-04T09:09:19","date_gmt":"2021-10-04T07:09:19","guid":{"rendered":"https:\/\/www.s4bt.it\/when-excel-is-not-the-best-choice\/"},"modified":"2021-12-03T11:53:44","modified_gmt":"2021-12-03T10:53:44","slug":"when-excel-is-not-the-best-choice","status":"publish","type":"post","link":"https:\/\/www.s4bt.it\/en\/when-excel-is-not-the-best-choice\/","title":{"rendered":"When Excel is not the best choice"},"content":{"rendered":"\t\t<div data-elementor-type=\"wp-post\" data-elementor-id=\"10555\" class=\"elementor elementor-10555 elementor-1337\" data-elementor-post-type=\"post\">\n\t\t\t\t\t\t<section class=\"elementor-section elementor-top-section elementor-element elementor-element-546324be elementor-section-height-min-height elementor-reverse-mobile elementor-section-boxed elementor-section-height-default elementor-section-items-middle\" data-id=\"546324be\" data-element_type=\"section\" data-settings=\"{&quot;background_background&quot;:&quot;classic&quot;}\">\n\t\t\t\t\t\t\t<div class=\"elementor-background-overlay\"><\/div>\n\t\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-wider\">\n\t\t\t\t\t<div class=\"elementor-column elementor-col-100 elementor-top-column elementor-element elementor-element-60dd4bea\" data-id=\"60dd4bea\" data-element_type=\"column\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t<div class=\"elementor-element elementor-element-6e9ac983 elementor-widget elementor-widget-heading\" data-id=\"6e9ac983\" data-element_type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<div class=\"elementor-heading-title elementor-size-default\">BLOG<\/div>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-631e15ab elementor-widget-divider--separator-type-pattern elementor-widget-divider--view-line elementor-widget elementor-widget-divider\" data-id=\"631e15ab\" data-element_type=\"widget\" data-widget_type=\"divider.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t<div class=\"elementor-divider\" style=\"--divider-pattern-url: url(&quot;data:image\/svg+xml,%3Csvg xmlns=&#039;http:\/\/www.w3.org\/2000\/svg&#039; preserveAspectRatio=&#039;none&#039; overflow=&#039;visible&#039; height=&#039;100%&#039; viewBox=&#039;0 0 20 16&#039; fill=&#039;none&#039; stroke=&#039;black&#039; stroke-width=&#039;1&#039; stroke-linecap=&#039;square&#039; stroke-miterlimit=&#039;10&#039;%3E%3Cg transform=&#039;translate(-12.000000, 0)&#039;%3E%3Cpath d=&#039;M28,0L10,18&#039;\/%3E%3Cpath d=&#039;M18,0L0,18&#039;\/%3E%3Cpath d=&#039;M48,0L30,18&#039;\/%3E%3Cpath d=&#039;M38,0L20,18&#039;\/%3E%3C\/g%3E%3C\/svg%3E&quot;);\">\n\t\t\t<span class=\"elementor-divider-separator\">\n\t\t\t\t\t\t<\/span>\n\t\t<\/div>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-6b9727ab elementor-hidden-desktop elementor-hidden-tablet elementor-widget elementor-widget-theme-post-title elementor-page-title elementor-widget-heading\" data-id=\"6b9727ab\" data-element_type=\"widget\" data-widget_type=\"theme-post-title.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h1 class=\"elementor-heading-title elementor-size-default\">When Excel is not the best choice<\/h1>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-69a467b2 elementor-hidden-phone elementor-widget elementor-widget-theme-post-title elementor-page-title elementor-widget-heading\" data-id=\"69a467b2\" data-element_type=\"widget\" data-widget_type=\"theme-post-title.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h1 class=\"elementor-heading-title elementor-size-default\">When Excel is not the best choice<\/h1>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-77ad449c elementor-widget elementor-widget-post-info\" data-id=\"77ad449c\" data-element_type=\"widget\" data-widget_type=\"post-info.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t<ul class=\"elementor-inline-items elementor-icon-list-items elementor-post-info\">\n\t\t\t\t\t\t\t\t<li class=\"elementor-icon-list-item elementor-repeater-item-b0a0713 elementor-inline-item\" itemprop=\"author\">\n\t\t\t\t\t\t<a href=\"https:\/\/www.s4bt.it\/en\/author\/silvia\/\">\n\t\t\t\t\t\t\t\t\t\t\t<span class=\"elementor-icon-list-icon\">\n\t\t\t\t\t\t\t\t<i aria-hidden=\"true\" class=\"far fa-user-circle\"><\/i>\t\t\t\t\t\t\t<\/span>\n\t\t\t\t\t\t\t\t\t<span class=\"elementor-icon-list-text elementor-post-info__item elementor-post-info__item--type-author\">\n\t\t\t\t\t\t\t\t\t\tSilvia Di Gennaro\t\t\t\t\t<\/span>\n\t\t\t\t\t\t\t\t\t<\/a>\n\t\t\t\t<\/li>\n\t\t\t\t<li class=\"elementor-icon-list-item elementor-repeater-item-92e643a elementor-inline-item\" itemprop=\"datePublished\">\n\t\t\t\t\t\t<a href=\"https:\/\/www.s4bt.it\/en\/2021\/10\/04\/\">\n\t\t\t\t\t\t\t\t\t\t\t<span class=\"elementor-icon-list-icon\">\n\t\t\t\t\t\t\t\t<i aria-hidden=\"true\" class=\"fas fa-calendar\"><\/i>\t\t\t\t\t\t\t<\/span>\n\t\t\t\t\t\t\t\t\t<span class=\"elementor-icon-list-text elementor-post-info__item elementor-post-info__item--type-date\">\n\t\t\t\t\t\t\t\t\t\t<time>04\/10\/2021<\/time>\t\t\t\t\t<\/span>\n\t\t\t\t\t\t\t\t\t<\/a>\n\t\t\t\t<\/li>\n\t\t\t\t<\/ul>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t<section class=\"elementor-section elementor-top-section elementor-element elementor-element-28caafb8 elementor-section-boxed elementor-section-height-default elementor-section-height-default\" data-id=\"28caafb8\" data-element_type=\"section\">\n\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-extended\">\n\t\t\t\t\t<div class=\"elementor-column elementor-col-50 elementor-top-column elementor-element elementor-element-204ae3cb\" data-id=\"204ae3cb\" data-element_type=\"column\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t<div class=\"elementor-element elementor-element-32eb31f0 elementor-widget elementor-widget-text-editor\" data-id=\"32eb31f0\" data-element_type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p><strong>Microsoft Excel<\/strong>is without a doubt the most famous software in the world for managing\u00a0<strong>spreadsheets<\/strong>. With Excel we can\u00a0<strong>process data<\/strong>\u00a0at a full 360\u00b0: organise in tables, display in graphs, calculate with matrix formulas, 3D formulas, nested formulas and much, much more.<\/p><p>In short, to paraphrase a well-known commercial, we could easily say &#8220;where would the world be without Excel!&#8221;.<\/p><p>So, what&#8217;s the\u00a0<strong>problem<\/strong>?<\/p><p>Well, there are cases where using Excel isn&#8217;t exactly the most functional, simply because it was designed for different purposes! Would you ever try to unscrew a screw using a knife? Of course, maybe after a few attempts and a little effort you might succeed. But why not just use a screwdriver?<\/p><p>Using a less suitable tool risks\u00a0<strong>worse performance<\/strong>which will inevitably spill over into our\u00a0<strong>work<\/strong>.<\/p><p>Here are three situations in which the use of spreadsheets may not be an advisable choice.<\/p><h2>1.Excel is not a Database<\/h2><div class=\"wp-block-spacer\" style=\"height: 50px;\" aria-hidden=\"true\">\u00a0<\/div><p>The usability, security and retention of data in the \u00a0<strong>Digital Transformation<\/strong>\u00a0 are crucial. \u00a0<strong>Recording<\/strong>,\u00a0<strong> archiving<\/strong>, \u00a0<strong>analysing\u00a0 and <\/strong>modifying data daily and easily therefore becomes a priority for the company.<\/p><p>It is possible to carry out all of these tasks in Excel by managing spreadsheets as\u00a0<strong>databases<\/strong>.<\/p><p>However, the program has some limitations:<\/p><ul><li>it takes a long time to compile, manage and backup data;<\/li><li>it is complex to create and maintain relationships between a lot of data in different spreadsheets;<\/li><li>as the data increases, the performance of the program decreases;<\/li><li>shared management and modification may be difficult;<\/li><li>it is subject to human errors.<\/li><\/ul><h2>2. Excel is not an Editor<\/h2><div class=\"wp-block-spacer\" style=\"height: 51px;\" aria-hidden=\"true\">\u00a0<\/div><p>Filling Excel cells with<strong>\u00a0long and detailed text\u00a0<\/strong>can be very frustrating for those who have to read the file.<\/p><p>Excel does allow you to choose font, size, colour, spell-check, insert images and links, but it is not a text editor and cannot be used as such. A\u00a0<strong>text editor\u00a0<\/strong>allows you to<strong>organise content hierarchically<\/strong>\u00a0(Title, subtitle, paragraph) and with Excel this is not possible. Quotations, indexes and footers cannot be inserted. Moreover,\u00a0<strong>Printing\u00a0<\/strong>an Excel spreadsheet is a real nightmare.<\/p><h2>3. Excel is not designed for collaborative work<\/h2><div class=\"wp-block-spacer\" style=\"height: 50px;\" aria-hidden=\"true\">\u00a0<\/div><p>In company contexts it is common\u00a0<strong>to share work in<\/strong>\u00a0Excel files. For example, different departments may record data and activities that will later be useful to other departments and to which the latter will add their own data.<\/p><p>Multiple people working on the same file poses significant risks:\u00a0<strong>loss of data;<\/strong>\u00a0<strong>confusion\u00a0<\/strong>over different file versions;\u00a0<strong>rescue difficulties<\/strong>;\u00a0<strong>not being able to edit<\/strong>\u00a0the file at the same time; just to name a few. With the online version, some limitations have been eliminated, although not all companies can use it due to policy.<\/p><h2>Conclusions<\/h2><div class=\"wp-block-spacer\" style=\"height: 51px;\" aria-hidden=\"true\">\u00a0<\/div><p>Excel is a powerful program that\u00a0<strong>performs best<\/strong>\u00a0when analysing data, carrying out calculations and functions, and creating tables and charts. Using it for purposes that go beyond its &#8220;mission&#8221; may run the risk of reducing the efficiency and performance of the intended activity.<\/p><p>As mentioned, each activity has its own\u00a0<strong>support tool<\/strong>. Using a\u00a0<strong>workflow tool<\/strong>\u00a0that has been developed specifically for managing workflows between departments, with<strong>\u00a0selective archiving<\/strong>\u00a0of data and information, with\u00a0<strong>traceability\u00a0<\/strong>for total security, with the option of\u00a0<strong>synthesising information\u00a0<\/strong>in intuitive reports and much more is undoubtedly the best choice, and especially because it\u00a0easily<strong>integrates\u00a0<\/strong>with other programs, such as\u00a0<strong>Excel,\u00a0<\/strong>creating a true\u00a0<strong>digital map of the company<\/strong>.<\/p><p><strong>FOR MORE INFORMATION:<\/strong><\/p><p><a href=\"https:\/\/www.techrepublic.com\/blog\/microsoft-office\/10-things-you-should-never-do-in-excel\/\" target=\"_blank\" rel=\"noreferrer noopener\">10 things you should never do in Excel<\/a><\/p><p><a href=\"https:\/\/www.quora.com\/Can-I-use-excel-as-a-database-on-my-website\" target=\"_blank\" rel=\"noreferrer noopener\">Can I use excel as a database on my website?<\/a><\/p><p><a href=\"https:\/\/www.denizon.com\/spreadsheets\/top-10-disadvantages-of-spreadsheets\/\" target=\"_blank\" rel=\"noreferrer noopener\">Top 10 Disadvantages of Spreadsheets<\/a><\/p><hr id=\"scopri-pragma\" class=\"wp-block-separator has-text-color has-background is-style-wide\" style=\"background-color: #24d900; color: #24d900;\" \/><h2>PRAGMA4U<\/h2><div class=\"wp-block-spacer\" style=\"height: 50px;\" aria-hidden=\"true\">\u00a0<\/div><p>It enables companies to: have\u00a0<strong>documentation<\/strong>\u00a0that is protected, always up-to-date, organised and linked to the source processes; assign and implement\u00a0work<strong>activities<\/strong>\u00a0directly on the platform; easily share information between departments; keep\u00a0processes under <strong>control<\/strong>\u00a0using KPIs; and compile\u00a0<strong>reports<\/strong>\u00a0 and\u00a0<strong>dossiers<\/strong>\u00a0 that will be useful\u00a0for <strong>inspections<\/strong>.<\/p><p>The platform can accommodate several processes (e.g. Audit, Change Control, Complaints, CAPA, etc.), creating a true\u00a0<strong>digital map of the company<\/strong>. It also integrates with other systems, such as\u00a0<strong>ERP,<\/strong>\u00a0simplifying the compilation and updating of data.<\/p><p><a href=\"https:\/\/pragma4u.it\/platform\/?lang=en\" target=\"_blank\" rel=\"noopener\">PRAGMA4U<\/a> is the result of S4BT&#8217;s many years of experience in the pharmaceutical world. For this reason, the system is fully CFR 21 &#8211; part 11 compliant and was created with the specific intention of complying with<br \/>to the high quality standards of the legislation and standards that also greatly concern <strong>data integrity<\/strong>.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t<div class=\"elementor-column elementor-col-50 elementor-top-column elementor-element elementor-element-e2fa1f1\" data-id=\"e2fa1f1\" data-element_type=\"column\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t<section class=\"elementor-section elementor-inner-section elementor-element elementor-element-2842ff5b elementor-section-height-min-height elementor-section-boxed elementor-section-height-default\" data-id=\"2842ff5b\" data-element_type=\"section\" data-settings=\"{&quot;background_background&quot;:&quot;classic&quot;}\">\n\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\n\t\t\t\t\t<div class=\"elementor-column elementor-col-100 elementor-inner-column elementor-element elementor-element-60ae4c8\" data-id=\"60ae4c8\" data-element_type=\"column\" data-settings=\"{&quot;background_background&quot;:&quot;slideshow&quot;,&quot;background_slideshow_gallery&quot;:[{&quot;id&quot;:6961,&quot;url&quot;:&quot;https:\\\/\\\/www.s4bt.it\\\/wp-content\\\/uploads\\\/2021\\\/06\\\/digital-business-and-technology-SNQVNDV.jpg&quot;}],&quot;background_slideshow_loop&quot;:&quot;yes&quot;,&quot;background_slideshow_slide_duration&quot;:5000,&quot;background_slideshow_slide_transition&quot;:&quot;fade&quot;,&quot;background_slideshow_transition_duration&quot;:500}\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t<div class=\"elementor-element elementor-element-724c3307 elementor-align-center elementor-widget elementor-widget-button\" data-id=\"724c3307\" data-element_type=\"widget\" data-widget_type=\"button.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<div class=\"elementor-button-wrapper\">\n\t\t\t\t\t<a class=\"elementor-button elementor-button-link elementor-size-sm\" href=\"https:\/\/pragma4u.it\/?lang=en\" target=\"_blank\">\n\t\t\t\t\t\t<span class=\"elementor-button-content-wrapper\">\n\t\t\t\t\t\t\t\t\t<span class=\"elementor-button-text\">PRAGMA4U<\/span>\n\t\t\t\t\t<\/span>\n\t\t\t\t\t<\/a>\n\t\t\t\t<\/div>\n\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t<section class=\"elementor-section elementor-inner-section elementor-element elementor-element-6b4b2c2 elementor-section-boxed elementor-section-height-default elementor-section-height-default\" data-id=\"6b4b2c2\" data-element_type=\"section\">\n\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-no\">\n\t\t\t\t\t<div class=\"elementor-column elementor-col-100 elementor-inner-column elementor-element elementor-element-27645d71\" data-id=\"27645d71\" data-element_type=\"column\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t<div class=\"elementor-element elementor-element-7ae29521 elementor-widget__width-auto elementor-widget elementor-widget-heading\" data-id=\"7ae29521\" data-element_type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h5 class=\"elementor-heading-title elementor-size-default\">MORE INFO<\/h5>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-199d589f elementor-widget elementor-widget-text-editor\" data-id=\"199d589f\" data-element_type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p><a href=\"https:\/\/www.s4bt.it\/change-control-digitalizzazione\/\" target=\"_blank\" rel=\"noopener\">The challenges of Change Control: sharing, documentation, training and digitisation<\/a><\/p>\n<p><a href=\"https:\/\/www.s4bt.it\/en\/digital-transformation-life-science\/\" target=\"_blank\" rel=\"noopener\">Digital Transformation in Life Science companies: impacts and opportunities<\/a><\/p>\n\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-766ba60f elementor-hidden-desktop elementor-hidden-tablet elementor-hidden-mobile elementor-widget elementor-widget-heading\" data-id=\"766ba60f\" data-element_type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">Subscribe to our newsletter<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-17347677 elementor-absolute elementor-widget-divider--view-line elementor-widget elementor-widget-divider\" data-id=\"17347677\" data-element_type=\"widget\" data-settings=\"{&quot;_position&quot;:&quot;absolute&quot;}\" data-widget_type=\"divider.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t<div class=\"elementor-divider\">\n\t\t\t<span class=\"elementor-divider-separator\">\n\t\t\t\t\t\t<\/span>\n\t\t<\/div>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-412b9e16 elementor-hidden-desktop elementor-hidden-tablet elementor-hidden-mobile elementor-widget elementor-widget-text-editor\" data-id=\"412b9e16\" data-element_type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p>Increase your knowledge, join a community of professionals and stay up to date each week on the latest industry news.<\/p>\n\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-49c32771 elementor-hidden-desktop elementor-hidden-tablet elementor-hidden-mobile 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With Excel we can\u00a0process data\u00a0at a full 360\u00b0: organise in tables, display in graphs, calculate with matrix formulas, 3D formulas, nested formulas and much, much more. In short, to paraphrase a well-known commercial, we could easily say &#8220;where would the [&hellip;]<\/p>\n","protected":false},"author":2,"featured_media":10575,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"elementor_header_footer","format":"standard","meta":{"footnotes":""},"categories":[45],"tags":[],"class_list":["post-10555","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-digital-transformation-en"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v26.8 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>When Excel is not the best choice<\/title>\n<meta name=\"description\" content=\"Excel is a powerful program, but using it for purposes beyond its &quot;mission&quot; could reduce its efficiency and performance.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" 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